A Productive Conversation

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.Procrastination is often framed as avoidance of what we don’t want to do. But in this conversation, it becomes clear that it shows up just as often in the things we do want to do—the work that matters most.That’s what made this discussion with Jon Acuff so compelling. Jon’s latest book, Procrastination Proof, doesn’t treat procrastination as a flaw to fix but as a pattern to understand—and ultimately, to work with rather than against.Six Discussion PointsProcrastination isn’t a laziness issue—it’s a pattern driven by time, task, fear, history, and ego Permission can unlock progress more effectively than pressure or disciplineSmaller actions reduce friction and make consistency sustainable rather than forcedReview is the most overlooked multiplier—it reveals truth, direction, and better decisionsPlanning is where optimism meets realism—and most people get stuck between the twoAlignment between “night you” and “morning you” turns intention into action without resistanceThree Connection PointsGet Procrastination ProofJon's previous appearance on APCJoin the community to gain access to The Procrastination Course (and more)What stood out most in this conversation is that procrastination isn’t something you defeat once—it’s something you learn to navigate. When you shift from forcing action to understanding patterns, the work changes. And more importantly, your relationship with the work changes. That’s where real progress begins.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.There’s a quiet trap many of us fall into when the pace picks up: we start reacting instead of leading. The inbox fills, the interruptions stack, and before long, the day is no longer ours—it’s everyone else’s.In this conversation, I sit down with Rich Czyz, author of Autopilot: Practical Productivity for School Leaders, to explore how systems—not willpower—can help us reclaim that sense of direction. While his work is rooted in education, what we discuss applies far beyond school walls. This is about shifting from firefighting to forward thinking.Six Discussion PointsProductivity isn’t about doing more—it’s about reclaiming space for what actually mattersThe inbox is often just a collection of other people’s priorities unless you set boundaries around itSystems work best when they are simple enough to start immediately and flexible enough to evolveBatching and theming aren’t constraints—they’re ways to restore focus in fragmented environmentsDelegation requires letting go of control, not just tasksElimination—not optimization—is often the most powerful first move toward meaningful workThree Connection PointsAutopilot: Practical Productivity for School LeadersFour O'Clock FacultyThe Practice of ProductivenessIf there’s a throughline in this conversation, it’s this: the goal isn’t to perfect your system—it’s to make space for what matters most. Whether you’re leading a school, a team, or simply your own day, the question is the same: what can you remove so that what remains has room to matter?If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.The latest episode in our monthly PM Talks series explores a deceptively simple idea: practice. It’s a word we hear constantly—in sports, work, and creative pursuits—but we rarely stop to examine what it actually means or why it matters so much. In this conversation, Patrick Rhone and I unpack the many layers of practice—from the fundamentals that shape excellence to the quiet discipline of repetition that rarely gets the spotlight. Along the way we explore identity, devotion, habits, AI, and why focusing on fewer things might actually help us do them better.Six Discussion PointsPractice is both an act of trying something and the art of doing it well—one evolves into the other over time.High performers separate themselves through relentless practice, often long after others have stopped.Fundamentals matter more than flash; mastery comes from repeatedly doing the simple things well.Habits and routines are often the result of practice, but the practice itself is what creates them.Technology—including AI—can short-circuit practice if it replaces the act of doing rather than supporting it.Devoting yourself to fewer things can deepen practice and produce higher quality results over time.Three Connection PointsPatrick Rhone — https://patrickrhone.comProductiveness updates — https://mikevardy.com/productivenessRelentless by Tim GroverPractice isn’t something we graduate from. It’s something we live inside of. The people who truly excel understand this—whether they’re athletes, creators, entrepreneurs, or anyone simply trying to get better at what matters to them. The question isn’t whether we practice. The question is what we choose to practice, and how consistently we show up to do it.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.We live in a world where everything is digital — yet almost none of us were ever taught how to manage digital information well. Files, notes, emails, documents, IDs, receipts… they pile up. And unlike physical filing cabinets, our computers let us create anything anywhere — which sounds like freedom but often leads to chaos.In this episode, I sit down with Johnny Decimal, creator of the Johnny Decimal system, to explore a structured, deceptively simple way to bring order to your digital life. What began as a practical solution for a shared Dropbox folder has grown into a framework that helps people organize their records with clarity and confidence — without turning their lives into an overengineered productivity lab.Six Discussion PointsThe real digital problem isn’t volume — it’s the absence of structure.Fewer decisions create more clarity: limiting your top-level “areas” reduces cognitive friction.Numbers provide stability where words create ambiguity.A shallow hierarchy (three levels only) prevents organizational sprawl.Personal records management is different from personal knowledge management — and that distinction matters.“Comfortable awareness” beats perfection in both information and task management.Three Connection PointsJohnny Decimal's websiteSign up for Johnny Decimal's email listHow to Build an Achievement Structure: Getting the Front End Work DoneWhat struck me most about this conversation is how grounding structure can be. Not rigid. Not restrictive. Just grounding. When you know where something lives — and you trust that it will be there — your attention is freed for better work and better living. If you’ve ever felt buried under digital clutter, this episode offers a thoughtful starting point.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.In a culture that prizes metrics, optimization, and constant output, what does it mean to truly flourish?In this episode of A Productive Conversation, I sit down with New York Times bestselling author Daniel Coyle to explore a deeper question beneath performance: how do we build meaning, joy, and fulfillment in systems that reward speed over substance? If you’ve ever felt successful on paper but unsettled underneath, this conversation is for you.Daniel—author of The Culture Code and The Talent Code—has spent years studying high-performing organizations, from the Navy SEALs to professional sports teams. But in his latest book, he turns toward something more foundational: flourishing as joyful, meaningful growth. We talk about why life isn’t a game to win but a garden to tend, why pauses matter more than productivity hacks, and why the best leaders ask better questions instead of delivering faster answers.Six Discussion PointsFlourishing vs. Performance – Why happiness and success aren’t enough—and why flourishing goes deeper.Life as Garden, Not Machine – The shift from optimizing systems to cultivating living ones.Awakening Cues – The power of intentional pauses that reconnect us to what truly matters.Relational Attention – How asking better questions builds meaning and connection.Community Over Individualism – Why flourishing doesn’t happen alone—even in high-performance environments.Writing and Evolution – How Daniel’s work evolved from individual talent to group culture to a more philosophical exploration of meaning.Three Connection PointsFlourish: The Art of Building Meaning, Joy and FulfillmentDaniel's websiteOur previous conversation (Episode 420 of APC)In a world obsessed with output, this conversation is a reminder that flourishing isn’t something you chase—it’s something you cultivate. And cultivation takes intention.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.Gratitude shows up in a lot of productivity conversations—but rarely as a practice that changes how we relate to others. In this episode of A Productive Conversation, I sit down with Joel Zuckerman, author of Gratitude Tiger, to explore gratitude as something we actively express, not just quietly feel.Joel has written more than 300 Letters of Gratitude over the past twelve years, and what began as a simple exercise has evolved into a life-shaping practice. We dig into why handwritten letters matter, how gratitude can move from introspection to expression, and why this practice benefits the writer just as much as the recipient.Six Discussion PointsWhy “Gratitude Tiger” is more than a catchy title—and what TIGER actually stands forThe difference between a thank-you note and a true Letter of GratitudeWhy writing letters of gratitude is a creative process, not an obligationThe seven pillars of expressive gratitude—and where most people get stuckDopamine, reflection, and why gratitude creates lasting satisfactionLegacy, ripple effects, and why you should never wait to write the letterThree Connection PointsGratitude Tiger: Creating Joy Through the Art of Impactful LettersJoel's WebsiteThe Productivity Diet Gratitude doesn’t need to be complicated to be powerful. This conversation reminded me that one letter—written with intention—can deepen relationships, shift perspective, and leave a legacy that outlasts the moment. If you’ve ever thought about reaching out to someone who mattered in your life, this episode might be the nudge you need.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.This episode is the latest in our monthly PM Talks series, where Patrick Rhone and I step back from tactics and tools to explore the deeper questions that shape how we live, work, and show up. What we planned to discuss was poise—but what we actually talked about was something more urgent.Recorded in real time as events were unfolding in Minneapolis and St. Paul, this conversation became about moral clarity, civic responsibility, and what it means to stay aligned when neutrality no longer feels like an option. This isn’t a polished debate or a tidy argument. It’s a candid conversation about right versus wrong—and why that distinction matters now.Six Discussion PointsWhy this conversation couldn’t follow the plan—and why that matteredThe difference between poise as composure and poise as alignmentWhy this moment isn’t about left versus right, but right versus wrongThe danger of performative belief and the erosion of truthHow lived experience carries weight even when it isn’t “linkable”What it means to keep living your life responsibly in a fractured momentThree Connection PointsRequiem for the American Dream (documentary)Willhoit’s Law (on power and the application of law)PM Talks series archiveI’m grateful Patrick was willing to have this conversation when he did, and I’m grateful to you for listening. This episode isn’t meant to inflame or persuade—it’s meant to bear witness. Sometimes that’s the most productive thing we can do. If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.Working from home sounds simple—until kids, calendars, meals, meetings, and relationships all collide. In this episode, I sit down with Thom Gibson, a work-from-home dad and social media strategist, to talk honestly about what it really takes to make remote work and family life coexist.Thom is the founder of WFH Dads, and his perspective is grounded not in theory, but in lived experience—raising two young kids, navigating shared schedules with his wife, and building a workday that leaves room for presence, not just productivity.Six Discussion PointsHow Thom transitioned into working from home during the pandemic—and why he stayedWhy default schedules matter more than perfect plansThe overlooked power of clear boundaries between “work time” and “family time”How simplifying meals reduces daily decision fatigueWhy Thom changed his journaling practice after 15 yearsThe thinking behind the Six-Hour Workday Playbook for dadsThree Connection PointsWFH DadsGet The Six-Hour Workday PlaybookHow to Build a Powerful Journal in 3 Steps (Starting Today)This conversation reinforced something I’ve believed for a long time: structure isn’t the enemy of freedom—it’s what makes freedom possible. Thom’s approach to work-from-home life is thoughtful, practical, and refreshingly human, and I think a lot of parents—especially dads—will see themselves reflected in this episode.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.This week on A Productive Conversation, I sit down with Brad Stulberg, author of The Way of Excellence, to explore what excellence really means in a world obsessed with efficiency, optimization, and performative productivity. Brad has spent years studying sustainable excellence across sport, leadership, creativity, and life—and this conversation digs into why excellence is neither perfection nor hustle, but something far more human.Brad and I unpack the difference between true excellence and what he calls “pseudo-excellence,” why metrics often outlive their usefulness, and how habits like routine, curiosity, and gumption play a central role in meaningful progress. Along the way, we explore why satisfaction outlasts happiness, why flow isn’t always the goal, and how focusing on the task at hand—not the time on hand—changes everything.Six Discussion PointsWhy excellence must be reclaimed from hustle culture, optimization, and perfectionismThe difference between efficiency and excellence—and why short-term efficiency often undermines long-term growthMetrics, mastery, and knowing when measures help—or get in the wayFlow versus values-driven excellence (and why not all flow is good)Gumption, routines, and building momentum without becoming roboticWhy satisfaction comes from effort on worthwhile work, not outcomes aloneThree Connection PointsThe Way of Excellence by Brad StulbergThe Growth Equation (Blog Posts)Listen to Brad's previous appearance on APCThis conversation is a reminder that excellence isn’t about doing more—it’s about doing what matters with care, patience, and intention. Brad’s work offers a compelling counterpoint to the constant pressure to optimize everything, and instead invites us to pursue a more grounded, values-aligned version of success—one that shapes us as much as the work itself.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.There are moments when a conversation slows you down in the best possible way. My discussion with Brad Farris was one of those moments—a reminder that growth isn’t just about doing more, faster, or harder, but about becoming the kind of leader who can sustain momentum without burning everything down in the process.Brad has spent decades working alongside agency and expert-firm owners, helping them move past the $1M–$2M ceiling and into healthier, more durable growth. What stood out to me wasn’t just his experience—it was his insistence that the real work happens internally. The biggest constraint to progress, he argues, isn’t strategy or systems. It’s what’s happening between your ears.Six Discussion PointsWhy agency growth stalls at the $1M–$2M mark—and why effort alone won’t fix itThe hidden cost of hurry, speed, and “getting through the list”Why leadership is about choosing, not clearingHow inbox habits reveal whether you’re managing or leadingThe role of presence, energy, and reflection in better decision-makingWhy leading yourself is the first step to leading othersThree Connection PointsAnchor Advisors – Brad’s home base and advisory workBrad Farris on LinkedInHow To Transform A Single Daily Theme Into An Everyday FocusBrad’s perspective reinforces something I’ve seen repeatedly: sustainable growth isn’t about squeezing more output from yourself or your team. It’s about creating the conditions where clarity, rest, and intention can do their work. This conversation is an invitation to slow down just enough to lead better.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.This episode is the first installment of Season 3 in our monthly PM Talks series, where Patrick Rhone and I slow things down to explore the ideas that quietly shape how we live and work. This time, we start with an act of honesty right out of the gate—being transparent about when the episode was recorded—and let that openness set the tone for everything that follows.From there, the conversation unfolds into something deeper. We talk about honesty not as a moral stance, but as a practical one—especially when it comes to time, commitments, and the stories we tell ourselves about why things don’t happen. January has a way of inviting big intentions, and this discussion is a timely reminder that clarity begins with truth.Six Discussion PointsWhy the hardest lies to spot are the ones we tell ourselvesThe difference between urgency and immediacy—and why it matters“I don’t have time” as a story, not a factHow calendars can act as commitments, not constraintsHonesty about capacity, energy, and personal rhythmsWhy knowing who you are (and aren’t) changes everythingThree Connection PointsPatrick's websiteThe Year Compass (mentioned as a reflection tool)Mike’s upcoming book, Productiveness.Honesty isn’t about being harsher with ourselves—it’s about being clearer. This conversation is an invitation to pause, notice, and tell better stories about what we can actually do with the time and energy we have.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.In this episode of A Productive Conversation, I sit down once again with author and researcher Chris Bailey to explore what it really means to live—and work—intentionally. This conversation centers on his latest book, Intentional: How to Finish What You Start, and the decade of curiosity that led him there.We dig into why goals often fail us, how culture shapes our relationship with productivity, and why values—not habits, hacks, or willpower—sit at the core of meaningful progress. This isn’t a surface-level productivity chat. It’s a thoughtful examination of why we do what we do, and how to align our days with who we actually are.Six Discussion PointsWhy values—not goals—are the true drivers of intentional actionThe “intention stack” and how daily actions connect to lifelong directionWhy SMART goals aren’t as smart as we’ve been led to believeCultural differences in how productivity and calm are valuedNight owls, morning routines, and the danger of “sepia-toned” goalsThe role of reflection in escaping default behavior and finishing what mattersThree Connection PointsBuy the bookCheck out Chris's websiteListen to Chris's first appearance the podcast (from October 2014!)This episode is a reminder that productivity isn’t about doing more—it’s about doing what fits. If you’ve ever felt friction between your goals and your values, or wondered why “good habits” still leave you unsatisfied, this conversation will give you plenty to reflect on—and return to. If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.

This episode is brought to you by Your Clockwise Week—a personalized weekly structure built around your actual life, not an ideal one. If your week feels full but not fitting, you can learn more at mikevardy.com/yourclockwiseweek.This is a reflective, solo episode where I share twelve essential TimeCrafting tips—not as rules or resolutions, but as orienting ideas you can return to whenever your days feel scattered or misaligned. Think of this as a pause at the edge of the calendar year, and an invitation to relate to time differently. These tips are meant to be lived with, not completed. You don’t need all twelve. One idea is often enough to begin again. Whether you’re closing out a year or simply noticing that your relationship with time feels off, this episode offers a grounded way to reset without pressure.These twelve tips aren’t meant to be applied all at once—or perfectly. They’re ideas to return to when you notice drift, friction, or fatigue creeping in. Progress doesn’t require dramatic restarts. It asks for awareness, honesty, and the willingness to come back. Wherever you are in your year—or your life—I hope this episode helps you take a gentle step toward what matters.You don’t have to absorb all of this at once—just stay with it, and let one idea meet you where you are.During the episode, I mention both The 12 Days of TimeCrafting (which is a limited time offering) and my membership community. If you become a member, you'll have access to The 12 Days of TimeCrafting beyond its limited-time release period... and so much more. You can learn more about this community here.If this episode resonated, I’m exploring ideas like these more deeply in my upcoming book, Productiveness. You can follow along as it takes shape at mikevardy.com/productiveness.