The Task Management & Time Blocking Podcast

You are someone who loves to focus on what is important in the moment. In fact, there may be few things more cherished than being in the Flow state, getting your best work done. When it’s happening, time flies by and sometimes you feel euphoric. But too much of a good thing is never good, and if you have ever missed a mid-day meal because you were engrossed in your work you may know that you sometimes need a reminder, or interruption, at just the right moment. They keep you on track, and prevent you from making mistakes. But how do you program them into your life? In this solo episode, I’ll be sharing my thinking about this problem and what needs to be invented for us to get some permanent relief. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

You are someone who loves to focus on what is important in the moment. In fact, there may be few things more cherished than being in the Flow state, getting your best work done. When it’s happening, time flies by and sometimes you feel euphoric. But too much of a good thing is never good, and if you have ever missed a mid-day meal because you were engrossed in your work you may know that you sometimes need a reminder, or interruption, at just the right moment. They keep you on track, and prevent you from making mistakes. But how do you program them into your life? In this solo episode, I’ll be sharing my thinking about this problem and what needs to be invented for us to get some permanent relief. Perfect Time-Based Productivity MyTimeDesign Rapid Assessment – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment NewHabits – https://newhabits.mytimedesign.com How to Organize Your Notifications to Accomplish the Perfectly Notified Self – https://medium.com/2time-labs/introducing-the-notified-self-e2ed1390feb2 Visual Countdown Timer – The original visual timer | Time Timer Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/ . Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/WygN4Z_XZWA https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/07/Ep-11-Transcript-interrupting_otter_ai.pdf Show Notes Ep 11 Perfect Time-Based Productivity https://perfect.mytimedesign.com MyTimeDesign Rapid Assessment – https://mytimedesign-1-plus.thinkific.com/courses/mytimedesign-assessment NewHabits – https://newhabits.mytimedesign.com How to Organize Your Notifications to Accomplish the Perfectly Notified Self – https://medium.com/2time-labs/introducing-the-notified-self-e2ed1390feb2 Visual Countdown Timer – The original visual timer | Time Timer – The original visual timer | Time Timer Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Have you ever wondered whether or not you’re a time optimist? So you’re someone who uses time blocking as a regular technique… You put tasks in your calendar so that you can make realistic commitments. But do you still run into the problem of time optimism, where you’re allocating time, and things take far longer than you thought? This creates a ripple effect that affects everything you try to do. How do you even tackle a problem that afflicts almost everyone? Even those who don’t use a calendar at all?  Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/. Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/JxQ2fykBx3M https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/05/Ep-10-Trevor-L_otter_ai.pdf Show Notes Ep 10 Trevor Lohrbeer is founder of Day Optimizer, a web app that helps freelancers and entrepreneurs create a daily plan that reflects their priorities using guided workflows designed around neuroscience principles. He is also the creator of Strategic Life Tools, a free membership site with tools for life planning and Lean Decisions, a blog that teaches people concepts & techniques to make better decisions. He lives part-time in Asheville, North Carolina and part-time in Berlin, Germany. In his spare time, he is an avid swing dancer and is currently working toward B2 fluency in German. Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

Have you ever wondered whether or not you’re a time optimist? So you’re someone who uses time blocking as a regular technique… You put tasks in your calendar so that you can make realistic commitments. But do you still run into the problem of time optimism, where you’re allocating time, and things take far longer than you thought? This creates a ripple effect that affects everything you try to do. How do you even tackle a problem that afflicts almost everyone? Even those who don’t use a calendar at all? This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

You are a productivity enthusiast who wants to experience one improvement after another. This kind of progress is sweeet. Like dominoes falling. Or climbing from one level to the next in a challenging video game. But once you know the problem you want to fix, it’s hard to find simple solutions. The proof? Just check out someone asking for help in an open forum like Reddit. Someone posts a question, and wants a simple answer they can actually use. What do they get back? A ton of answers. There is no way to make sense of the flood of opinions…some of them openly contradict each other. Heck, I came across a big one the other day reading Getting Things Done. On p40 and 142 of the 2001 book, David Allen strictly prohibits time blocking. But on page 87 he says Quote “I recommend that you create a block of time to initiate this process…” It ought to be easier to find simple solutions than this! Well…our job in this episode is to ask the question “Why aren’t simple task management solutions easier to find?” Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/. Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/04/episode-9-Francis-Wade-Not-Simple_otter_ai.docx Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

You are a productivity enthusiast who wants to experience one improvement after another. This kind of progress is sweeet. Like dominoes falling. Or climbing from one level to the next in a challenging video game. But once you know the problem you want to fix, it’s hard to find simple solutions. The proof? Just check out someone asking for help in an open forum like Reddit. Someone posts a question, and wants a simple answer they can actually use. What do they get back? A ton of answers. There is no way to make sense of the flood of opinions…some of them openly contradict each other. Heck, I came across a big one the other day reading Getting Things Done. On p40 and 142 of the 2001 book, David Allen strictly prohibits time blocking. But on page 87 he says Quote “I recommend that you create a block of time to initiate this process…” It ought to be easier to find simple solutions than this! Well…our job in this episode is to ask the question “Why aren’t simple task management solutions easier to find?” This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

As a productivity enthusiast, you are hooked on making improvements. For any number of reasons, you are intrigued by the idea of making progress by continually shaping your behaviors, apps and devices. For that reason you pay attention to advertisements and read articles. But how in the world do you make sense of the hundreds of suggestions made to you each day from people around the internet. A long time ago, you could chase down every lead. But now, there are endless rabbit holes to go down. How do you get to the point where you don’t try to pay attention to them all, or unhook yourself from chasing down bright, shiny improvement objects? Tune into this episode to listen to me and my special guest, Carl Pullein, as we solve this challenging problem together. Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/. Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/ToUDv2D8OiE https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/04/Carl-Pullein-Transcript-TMTB-ep-8.docx Carl Pullein is a renowned productivity and time management coach who has helped thousands of people worldwide get better at managing their time and become more productive using technology and strategies that work for them. Carl has written three books on productivity and time management and coaches companies and individuals worldwide through his one-to-one coaching programmes. Carl also developed the Time Sector System—a time management system designed for the 21st century. Carl is passionate and dedicated to helping people become better at managing their time so they can focus on what is important to them through his YouTube videos, presentations, and highly interactive, entertaining, and educational workshops. Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

As a productivity enthusiast, you are hooked on making improvements. For any number of reasons, you are intrigued by the idea of making progress by continually shaping your behaviors, apps and devices. For that reason you pay attention to advertisements and read articles. But how in the world do you make sense of the hundreds of suggestions made to you each day from people around the internet. A long time ago, you could chase down every lead. But now, there are endless rabbit holes to go down. How do you get to the point where you don’t try to pay attention to them all, or unhook yourself from chasing down bright, shiny improvement objects? Tune into this episode to listen to me and my special guest, Carl Pullein, as we solve this challenging problem together. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

So…you are thinking about registering for the Task Management & Time Blocking Virtual Summit, or maybe you have already registered. You want to make the most of the learning experience, like any growth opportunity you life presents you. But you want to make sure you choose wisely. There is more to do, videos to watch, people to meet – than you can do in three days, even if you don’t get much sleep. How can you make the most of the event? In this short episode, I’ll let you know how you can maximise the opportunity. It’s the Task Management & Time Blocking Podcast…and I’m talking about the Task Management & Time Blocking Summit coming up on March 3-5, 2022. Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/. Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/Ds91WIIoBY4 https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

So…you are thinking about registering for the Task Management & Time Blocking Virtual Summit, or maybe you have already registered. You want to make the most of the learning experience, like any growth opportunity you life presents you. But you want to make sure you choose wisely. There is more to do, videos to watch, people to meet – than you can do in three days, even if you don’t get much sleep. How can you make the most of the event? In this short episode, I’ll let you know how you can maximise the opportunity. It’s the Task Management & Time Blocking Podcast…and I’m talking about the Task Management & Time Blocking Summit coming up on March 3-5, 2022. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

There are hundreds of small ways you can improve your task management – just do a Google search. To be efficient, we want to focus our efforts on those changes which make the biggest difference, so we don’t waste time, energy and money. But how do we determine which changes are more important than others? What if we view our task management as a system rather than a set of disconnected parts? Tune into this episode of the Task Management & Time Blocking Podcast to listen to me and my special guest, Art Gelwicks, as we solve this challenging problem together. Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/. Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/0XcRE8IhCQ4 https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/02/Transcript-Ep-6-Art-1.docx Art Gelwicks is an experienced technology and productivity consultant, podcaster, and blogger including shows such as Cross Platform and the site The Idea Pump. Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

There are hundreds of small ways you can improve your task management – just do a Google search. To be efficient, we want to focus our efforts on those changes which make the biggest difference, so we don’t waste time, energy and money. But how do we determine which changes are more important than others? What if we view our task management as a system rather than a set of disconnected parts? Tune into this episode of the Task Management & Time Blocking Podcast to listen to me and my special guest, Art Gelwicks, as we solve this challenging problem together. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

When you only had a small list of tasks it was easy to make improvements. You took your productivity in this area seriously, and you made some good changes. You expected to continue in the same vein indefinitely. However, as you moved to the next level, and the next, it seemed to become harder to keep up the same pace of improvements. In fact, you may have felt like you were stalling. Compared to the early gains you had made, now…it was as if nothing were happening. Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/. Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit https://replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/QrLikzrrMlI https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/02/Episode-5-How-to-Beat-a-Productivity-Slump-TMTB-Podcast.docx Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

When you only had a small list of tasks it was easy to make improvements. You took your productivity in this area seriously, and you made some good changes. You expected to continue in the same vein indefinitely. However, as you moved to the next level, and the next, it seemed to become harder to keep up the same pace of improvements. In fact, you may have felt like you were stalling. Compared to the early gains you had made, now…it was as if nothing were happening. Tune into this episode as we explore this frequent problem which afflicts those who are most interested in continuous growth. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

How do you stay productive when you work for a company that puts in place a policy which changes the way you manage your tasks? You want to be as effective as possible, but if they restrict access to the task management tools you prefer, you need some strategies to prevent unwanted mistakes from happening. Tune into this episode of the Task Management & Time Blocking Podcast to listen to me and my special guest, Augusto Pinaud, as we solve this challenging problem together. Subscribe to the podcast and you’ll never miss another episode! Click here – https://timeblockingsummit.info/subscribe-to-podcast/. Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Visit www.replytofrancis.info to leave me some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/e58oph42OPc https://timeblockingsummit.info to register for the next Task Management & Time Blocking Summit in March https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to receive early episodes and future long-form articles which go in further depth Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/02/Ep-4-Transcript-Augusto-Pinaud-IT-Limiting-Task-Management-Apps.docx Show Notes Ep 4 Augusto Pinaud can be contacted here: https://productivityvoice.com – [email protected] https://ProductivityCast.net https://anchor.fm/crossplatform https://anythingbutidle.com https://www.twitter.com/apinaud and https://twitter.com/prodvoice https://www.facebook.com/productivityvoice https://www.instagram.com/productivityvoice Augusto Pinaud helps people create small changes that produce big impact! As a Bilingual Coach and a Nozbe Teams Specialist, his coaching practice tends to center on Personal Productivity, Organizational Productivity, the Counter-Intuitive-Nature of GTD, and some digital coaching on tools like Nozbe Teams, Todoist, OmniFocus and iPadOnly among others. Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

How do you stay productive when you work for a company that puts in place a policy which changes the way you manage your tasks? You want to be as effective as possible, but if they restrict access to the task management tools you prefer, you need some strategies to prevent unwanted mistakes from happening. Tune into this episode of the Task Management & Time Blocking Podcast to listen to me and my special guest, Augusto Pinaud, as we solve this challenging problem together. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

When your task management system fails, you may feel a sense of letdown. You wanted it to work perfectly. But here you are looking at a reality you never intended. Most of us would feel some negative emotions like guilt or shame. But there’s another approach to take altogether, which is based on a new way to think about these failures. What if there were a way to be empowered, rather than defeated, that has nothing to do with positive thinking. Tune in to this episode as we solve this challenging problem together. Unwanted symptoms, or defects: Information overloadEmail overwhelmLatenessMissed deadlinesForgotten commitmentsExtra weightStrained relationshipsWake up in a panicPhysical clutterLoss of reputationUnbalanced work, personal, family http://replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication View this show on our YouTube channel https://youtu.be/e_d0yw9-yRc https://timeblockingsummit.info to register for the March summit https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to make a donation Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/02/Episode-3-FW-Unwanted-Symptoms.docx Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

What do problems in your task management indicate? When your task management system fails, you may feel a sense of letdown. You wanted it to work perfectly. But here you are looking at a reality you never intended. Most of us would feel some negative emotions like guilt or shame. But there’s another approach to take altogether, which is based on a new way to think about these failures. What if there were a way to be empowered, rather than defeated, that has nothing to do with positive thinking. Tune in to this episode as we solve this challenging problem together. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

How do you manage those tasks which you can’t control? You wish you could be completely in charge but there are some which come from life/boss/spouse/kids/the government that you don’t have a choice about. What do you do about those? Here on this podcast, I’ll tackle this problem with Ray Sidney-Smith and we’re hoping to gain some insights and possible solutions that will be brand new…all in real time. Definition – A time demand is an internal, individual commitment to complete an action in the future. http://replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication This episode is available on our YouTube channel. https://youtu.be/lvNYHtbvVGg https://timeblockingsummit.info to register for the March summit https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to make a donation Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Download a rough transcript of this episode. https://timeblockingsummit.info/wp-content/uploads/sites/9/2022/01/Episode-2-with-TMTB-with-RSS.docx Ray Sidney-Smith is the host of several personal productivity podcasts, including ProductivityCast, the weekly show about all things personal productivity. He is an Evernote Certified Consultant helping executives and professionals implement productivity systems using Evernote (and other technologies), and a Google Small Business Expert. can be reached at https://www.linkedin.com/in/raymond, @rsidneysmith Thanks to Alex_MakeMusic on Pixabay for the opening and closing music.

How do you manage those tasks which you can’t control? You wish you could be completely in charge but there are some which come from life/boss/spouse/kids/the government that you don’t have a choice about. What do you do about those? Here on this podcast, I’ll tackle this problem with Ray Sidney Smith and we’re hoping to gain some insights and possible solutions that will be brand new…all in real time. A time demand is an internal, individual commitment to complete an action in the future. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

How do you take your task management and time blocking to the next level? With so many bits and pieces of advice out there, it should be easy to figure out a plan of improvement, or at least your next step. But there’s no single place you can trust that will help you come up with your next, best improvement. Here on the podcast, we’ll help by first offering up a tricky ask management problem, then exploring a range of possible solutions…all in real time. The point is to do more than just offer cliches or repeat stuff said elsewhere. We want to come up with something new…every time! https://www.youtube.com/watch?v=MNghp9tPXjo Loaf of bread, container of milk, stick of butter Video – Sesamie Street https://www.youtube.com/watch?v=MNghp9tPXjo http://replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication https://timeblockingsummit.info to register for the March summit https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to make a donation Remember to subscribe to this podcast via Apple, Google or your favorite podcast player. Download a rough transcript of this episode.

How do you take your task management and time blocking to the next level? With so many bits and pieces of advice out there, it should be easy to figure out a plan of improvement, or at least your next step. But there’s no single place you can trust that will help you come up with your next, best improvement. Here on the podcast, we’ll help by first offering up a tricky ask management problem, then exploring a range of possible solutions…all in real time. The point is to do more than just offer cliches or repeat stuff said elsewhere. We want to come up with something new…every time! This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com

Trailer for the Task Management & Time Blocking podcast with a little splash! http://replytofrancis.info to leave us some feedback or ask a question via text or voicenote communication https://timeblockingsummit.info to register for the March summit https://mightytaskers.ScheduleU.org to join our community https://www.patreon.com/francis_at_2timelabs to make a donation Remember to subscribe to this podcast via Apple, Google or your favorite podcast player.

Trailer for the Task Management & Time Blocking podcast with a little splash! To financially support this podcast, make a donation to my Patreon Account. This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit 2timelabs.substack.com