The AI Productivity Podcast
Paperless Movement®
About
Tom and Paco break down how AI actually works in real business operations. No hype, no theory. Just the systems, tools, and workflows they use every day to run their company with 28+ AI agents. We use our ICOR® methodology (Input, Control, Output, Refine) to help busy professionals build customized productivity systems that handle both information and action. AI is the accelerator, but the system comes first. What you'll learn: - How to build and manage AI agent teams - Practical automation workflows that save hours every week - Tool reviews and comparisons for real business use - System thinking applied to digital productivity With decades of business expertise, we bridge the gap between "AI exists" and "AI works for my business." New episodes weekly.
Latest Episodes
View all 159 episodesEp 159Our Claude AI Employees Run The Business
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 158Why AI Fails for Most Businesses (Claude Cowork Explained)
🚀 Build your Future-Proof AI Productivity System: https://myicor.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 157Going Back to Paper? Here's What You're Actually Missing
🚀 Build your Future-Proof Productivity system for FREE : https://myicor.com📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 156How to Know If Your Tool Subscriptions Are Actually Worth It
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 155How to Catch Up on a Month of Work in 2 Days (Without Burning Out)
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 154Why Simple Productivity Systems Beat Complex Ones Every Time
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 153Why Yearly Goals Don't Work (And What We Do Instead)
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 152Heptabase's AI has just killed NotebookLM and Mem 2.0.
🚀 Simplify your productivity, your way for FREE: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana✅ Task Management – Todoist: https://plmv.world/todoist⏰ Time Management – Sunsama: https://www.sunsama.com/🚀 Project Management – ClickUp: https://plmv.world/clickup👥 Team Deep Thinking – Miro: https://plmv.world/miro📧 Email Management – Superhuman: https://plmv.world/superhuman🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 151How We Actually Use ICOR® in Our Own Business
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 150Why Our Business Runs on 17 Productivity Tools (And Why 'One Tool for Everything' Is Bad Advice)
🚀 Start your ICOR® Journey (FREE) https://plmv.world/free-icor-starter-kit📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 149Voice Is the New Keyboard: Productivity with Wispr Flow
👉 Get Started with Wispr Flow: https://plmv.world/wisprflow📺 Watch this to see Wispr Flow in action: https://youtu.be/5Fv-JgazaNM🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://youtu.be/4CygqINAJ8oTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 148The Missing Piece: Why Productivity Never Clicked (Until This)
🚀 Start your ICOR® Journey (FREE) https://plmv.world/free-icor-starter-kit📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 147From Information to Action: Task & Time Management the ICOR® Way
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 146AI Note-Taking - is Mem 2.0 the next big thing?
📺 Watch Tom's in-depth review of Mem 2.0 here: https://youtu.be/MNWLmwAiBVo🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 145PKM Made Simple: How to Structure Your Tool Stack Like a Pro
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://youtu.be/8vr1Dp7efCATools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 144How to Switch Productivity Apps Without Losing Your Mind
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 143BEST Note-Taking App for Professionals in 2025
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 142Why AI Won’t Fix Your Productivity Problems
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 141The Planner’s Dilemma: Action, Information, and Finding Your Flow
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
Ep 140How to take notes like a Pro in 2025
🚀 Simplify your productivity, your way: https://paperlessmovement.com/📺 Watch Episode on YouTube: https://www.youtube.com/channel/UC0_naOKMdcD9pMETrMFxiDwTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastDisclaimer: Some links featured here are affiliate links, if you purchase I will make a commission on the product and or service at no additional cost to you.
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