Episode 344: 3 Software Applications to Help You with Creating Your Systems and Processes

Are you ready to take your business to new heights of productivity and efficiency? In today's fast-paced world, staying on top of tasks and managing communication can be a daunting challenge. But fear not, because there's a trio of software solutions that can revolutionize the way you run your business: ChatGPT, ClickUp, and Slack. These powerful tools are designed to simplify your workflow, streamline communication, and bring a newfound sense of order to the chaos of systems and processes. In today’s episode of the Bella in Your Business podcast, I invite you to explore the significance of establishing effective systems and processes within your business. Join me as we delve into three remarkable software tools that can assist you in creating and implementing these essential frameworks. Additionally, I highly recommend joining my Facebook group and participating in a mastermind program specifically designed to leverage the power of AI in business. Consolidating all your team's communications in a single platform is crucial for maintaining order and clarity, avoiding chaos and confusion. It's worth taking a moment to contemplate the benefits of investing in these software tools and the positive impact they can have on your business operations. Let's get started! Topics & Key Points: Three software to help with your systems and processes How you can use A.I. to help with hiring in business  Systems and processes are the backbone of your business.  Why you should join the Mastermind Leveraging Artificial Intelligence (AI) in Hiring. Why you should have everything in one place for seamless communication and efficiency. Timestamps: [01:30] AI hiring group announcement  [01:48] ChatGPT  [07:29] ClickUp [09:32] Slack  [12:34] What we are talking about in the Mastermind [13:21] Discount code for hiring with AI for your pet business  Notable Quotes: [00:03:44] “Systems and processes are the backbone of your business, right? It should run like a well-oiled machine to make sure everything moves smoothly, that everyone knows what they need to do, and that they have step by step. [00:03:55] [00:11:17] “When you have problems or breakdowns in your company, I want you to think about it like, is it a people problem? Is it a process problem? And if you kind of consider those that will really help you figure out what you need, but you definitely need everything all in one place. [00:11:32] [00:02:52] “If you don't understand how to leverage it and it's a mindset shift, then you're going to be terrible at it. And if you don't incorporate it into your business now, I'm telling you, in a year or two from now, you're going to be left behind because your competition will and you just have to learn how to leverage it.” [00:03:08] Resources: Podcast: Bella in Your Business: Pet Industry Business Podcast Join Mastermind Email Bella: [email protected] Listen to  Learn How To Never Lose An Employee With Joey Coleman Mentioned book: Never Lose an Employee Again by Joey Coleman Code AI 20 for $20 off: jumpconsulting.net/hiringai Connect with Bella Website Facebook YouTube Did you love this episode? If you liked this episode, please head on over to iTunes and leave a five-star rating and review. Every single review helps get this community bigger, stronger, and better. It gets other jumpers just like you into the community. Always remember when life gets down, always keep jumping Transcript: Welcome to another episode of Bella in your business. My name is Bella Vasta. And I got some really fun stuff planned for you today, I'm going to give you something that is going to be very easy to take away and start running with whether you're already doing it or you've been thinking about doing it, it's going to help you because it's stuff that I have used in my own business, as well as many of my clients, it's going to be three software's it's going to help you with soft systems and processes. I'm talking a lot about systems and processes right now because that's what we're talking about the mastermind. And I want to open your mind to kind of be thinking about this topic because I don't think it's a topic that most people focus on a lot. When things go bad, or their guilt goes awry. They're like, Oh, my gosh, why are things happening? And sometimes the reason is, because of the systems, the system stunk. Or the systems need better work or your staff or whoever you delegated to, needed to have better systems to follow, and it falls back on you. But that's why we're talking a lot about this today. And our very first software that I'm gonna talk about is chat GPT. And before we get into that, I want to like tell you like, Have you signed up for our awesome, one-week course it starts like this weekend, this weekend, I'm gonna kind of start getting people into it. And then it's gonna be five days next week, Monday through Friday, the 19th to the 23rd of June, we are in 2023 if you're listening to us in the future, Hello, future. And guys, I'm starting this pop-up group. It's called hiring with AI. And it's a five-day pop-up Facebook group that's filled with extensive information on how you can use AI to help with hiring in your business. Guys, if you've ever sat there and wondered like, what do I write for a job post? What do I write for a question? Like a question in my phases to test for organization or communication? If you've ever asked like thought about what should I say in this rejection letter, what should I say in this, I'm offering you the job letter. These are all ways that AI Artificial Intelligence can help you with Now it's really important. And I want to make it clear this group is all going to be about what you can do. And then next in July, in the mastermind, we're making that month all AI. And I've got some pretty heavy-hitter experts coming in for my members. And I'm so excited because we're going to teach them how to leverage it. So it's not just a matter of, you know, typing it in, and then seeing what it spits back out. And that's it, it's a matter of learning how to finesse it. And it's not just chatting GPT. So chat, GBT is a very free open thing. You can Google it right now, and you can use it. But the problem is, is that garbage in equals garbage out. And if you don't understand how to leverage it, and it's a mindset shift, then you're going to be terrible at it. And if you don't incorporate it into your business, now, I'm telling you in a year or two from now, you're gonna be left behind because your competition will. And you just got to learn how to leverage it, you got to learn how to understand it so that you can bring other people in, and it's gonna be so great. So I encourage you to join this group, it's $47. Or you could use the coupon code ai 20. For $20 off for listening to this podcast, just go tojumpcxnsulting.net/hiringai. Okay, so we're, I'm sorry, I'm sorry, scratch that jumpconsulting.net/hiringai. Okay. And then use the code ai 20 for $20 off. So let's get into it the three software's that can help you create your systems and processes, because we kind of discussed this before, like systems and processes are the backbone for your business, right? It should run like a well-oiled machine to make sure everything moves smoothly, and that everyone knows what they need to do. And they have a step-by-step I kinda put on my IG last week. It's called the mom test if you gave it to your mom, which you know how to do it. And so, let's talk about how the first software pick is chat GPT. So you may have heard it before you may not have heard of before chat. GPT is the AI language. So like, Russian, Spanish, you know, and what happens is it can come out with better versions of versions in December it was 3.5. Right now at the time of the recording, it's 4.0, and 4.5 is on the horizon. But you don't just have chat GPT, because chat GPT is open to almost everyone or you can get a paid version, but it's very, very slow. You can, you can do other things like this other awesome software called Maggi ma G AI. If you want to jump consulting.net forward slash ma G AI, you can go through my partner link, but they use some other models that make it so fast. It is literally in my business, it is the difference between Chachi BT image is like remember, when we used to do dial-up, then we used to have to wait for a very long time for it to do it. Well, that's what kind of chat GPT is becoming. And it's like magic is like the high-speed internet. But regardless of how we're going to use it, I want you to know that it's an interchangeable chat. GPT is a great entry-level. Let's get our feet wet. Let's play with this. I've never done like, I've never used this before kind of thing. So with chat GPT, you could ask for prompts that will help you write your systems and processes. So let's say you needed a standard email response for common customer inquiries, simply chat asked to chat GPT to generate a well-crafted personal template. You can also rely on it to create social media posts or product descriptions, saving you time and effort. Or maybe even redesign the FAQ page for your site. Maybe you want to have an FAQ page, but you're not sure how you should say it in a fun, friendly pet loving tone. You can put in a prompt like chat, GPT, I need help creating a standard email response from common question customer increase like, and then you put it in, and it will give you some feedback, then that's where the finessing starts back and forth. So like I said, in the mastermind in July, we are going to be teaching this, we're not going to be showing you what you can do, we're going to tell you and show you how you can do all of this stuff, I am going to do screen recordings, I'm going to like let it literally if you consider yourself a leader in this industry, then you need to join us in the mastermind in July.