Episode 342: What’s The Difference Between Systems And Processes?

Are systems and processes the unsung heroes that make or break a business? Think about it for a moment. Just like gears in a well-oiled machine, these unassuming elements play a vital role in the day-to-day operations of any successful venture. They ensure smooth functioning and optimal performance, helping businesses scale, avoiding costly mistakes, and maximizing efficiency. Without them, chaos reigns, opportunities slip away, and growth becomes an uphill battle. Join us as we unveil the secrets behind these powerhouses of business success. Get ready for an exciting episode of the Bella in Your Business podcast! Join me as I take a deep dive into systems and processes in business. Trust me, you don't want to miss out on what's coming up in June. With ChatGPT and other Ai technologies taking the world by storm, it's crucial that your business stays ahead of the game, especially when it comes to hiring. That's why this month, I'll be teaching you how to leverage Ai in your hiring process and take your business to the next level. But wait, there's more! I'm thrilled to announce a pop-up group called "Hiring with AI for Your Pet Business" that I'll be hosting in June. You'll learn all the insider tips and tricks to make the most of A. I in your hiring process. And as a special treat for our podcast listeners, I'm offering a discount of $20! So tune in to this engaging episode and get ready to take your business to new heights. Don't forget to check out my website for more information. Let's make your business thrive! Topics & Key Points: Importance of systems and processes Ways to implement systematic approach Utilizing AI for hiring in your pet business The crucial functions of systems and processes in daily business operations How systems facilitate scalability in a business How systems pave the way for scalability  Optimizing workflows through streamlined processes The potential of AI in supporting diverse systems and processes Timestamps: [01:02] An overview of systems and processes. [02:49] Upcoming topic and how to leverage AI in the  hiring process [08:15] Costly mistakes businesses can make without efficient systems and processes. [10:46] The roles of systems [13:27] The power of a process [15:55] Key takeaway [16:21] AI hiring group announcement [16:54] Discount code for hiring with AI for your pet business Notable Quotes: [00:04:17] “If you are solving the same problem again and again, it's one of the reasons why you're burnt out, overworked, stressed out, and feel like you're running in a thousand different directions. You should not be solving the same problem multiple times. That is called insanity and you need to systematize the solution.” [00:04:34] [00:08:53] “Systems and processes play a vital role in the day-to-day operations of a business. They are like the gears of a well-oiled machine, ensuring smooth functioning and optimal performance. Without effective systems and processes, businesses can struggle to scale, face inefficiencies, and even experience costly mistakes.” [00:09:11]  [00:10:20] “When you have well-designed systems and processes, they become your secret weapon for efficiency, consistency and growth. They allow you to automate routines, delegate effectively, and focus on strategic decision-making.” [00:10:33]  [00:10:47] “Systems provide a framework that establishes order and structure in your business operations. They act as a set of predefined rules, guidelines and procedures that everyone in your team follows.” [00:11:00]  [00:14:17] “Processes help identify and eliminate bottlenecks within your business operations. Bottlenecks are the points of your workflow where your work gets stuck and it causes delays and inefficiencies. By now analyzing your processes, you can identify these bottlenecks and implement strategies to remove or mitigate them.” [00:14:38]  [00:15:55] “Systems and processes are not competitors, but rather complementary elements. In building a successful business. Finding the right balance between the two is crucial.” [00:16:05] Resources: Podcast: Bella in Your Business: Pet Industry Business Podcast Join Mastermind Email Bella: [email protected] Paws Around Motown Becky’s review Listen to  Learn How To Never Lose An Employee With Joey Coleman Mentioned book: Never Lose an Employee Again by Joey Coleman Code AI 20 for $20 off: jumpconsulting.net/hiringai Connect with Bella Website Facebook YouTube Did you love this episode? If you liked this episode, please head on over to iTunes and leave a five-star rating and review. Every single review helps get this community bigger, stronger, and better. It gets other jumpers just like you into the community. Always remember when life gets down, always keep jumping Transcript: Welcome to another episode of Bella in your business. My name is Bella Vasta. And good morning, it is Memorial Day 2023 It is May 29. I am still in my pajamas. It is 10 o'clock in the morning and this podcast needs to come out in a couple of days. Which is why I am not. For all of you YouTube watchers. I know there's a lot of guys that love to watch it on YouTube. I am not doing a video today. I'm just not okay. And I think this is actually really poignant today. Because it's kind of a lesson in you just like everything's not going to be perfect all the time. Do I want to you know, get on camera and get camera ready and do all of that. Yes, but my life just does not allow for that to happen right now. And so in true Bella fashion, we are going to ebb and flow. But at the end of the day, we're still going to get it done. Okay, we're not going to miss a podcast episode. Because you all like notice if that ever happens. The only time that usually ever happens is around Christmas and New Year's, where we do take it off. But I also have something else really cool to share with you today, we're going to talk about systems and processes and the difference between them. Because truth be told, it's something that a lot of people need help with myself included. Imagine that. But you know, we got some feedback last week that I wanted to share with you because it was actually really perfect and very much in alignment with what I am about to tell you today. And I couldn't believe the synergy of it. And so give me one second. I'm gonna sit here and play it for you. This is Becky from paws around Motown up in Michigan and she is a mastermind member. She's better marketing with Bella. We had an intensive I went to Chicago for an intensive like two years ago now I think it is and or two summers ago. And she flew down from Michigan and we met for the day and we like ironed out her entire hiring process where her process we're going to talk systems and processes today is so lethal. It's amazing. She ends up getting people for the final interview that she ends up hiring and then they end up staying with her because she's worked on the I'm just I'm like literally so proud of her. If you want evidence that what we work on works, definitely check her out pause around Motown. But listen to what Becky said about the podcast, and how she uses it to help leverage it as free training for her staff. Here we go. Let's talk Bella in your business. Can I just tell you how I use this valuable training tool. I listened to it in my car. And if I think I'm not going to remember which episode strikes me, I take a picture of the screen so I know what episode it is. And then I like to go back and listen to it again. And take notes, all those juicy little nuggets. And then whatever is suitable for me and my business. I'll put together my version. And I'll roll it out to my staff. Thank you, Bella and your business. Okay, how fabulous is that? Like? How amazing is it that she has systematized the entire process of the podcast and then passes it on to her staff. I love it. And it's funny because I posted that on my Instagram. If you guys aren't following me on Instagram yet go hit it up right now. Bella Vasta. I'm sorry, instagram.com, forward slash Bella Vasta. And you'll see all kinds of things on there. And it was cool, because when I posted it, Tracy was like, oh, yeah, I do this too. This is amazing. And Morag said the same thing as well. So they're also both better marketing and Bella, and mastermind members, all three of them. And it's no wonder that, you know, they're jumpers, jumpers jump jumpers do things. And so I encourage you, if you want to be a jumper, you want to start systematizing things and you know, working smarter, not harder, definitely join our community. But today, we're gonna get into systems and processes. I want to kind of, you know, drop some nuggets on you and make you think about how are you doing things that you do. And I'm going to preface this entire thing by saying is, what is something what is a problem that you are solving constantly? Because if you are solving the same problem again and again, it's one of the reasons why you're burnt out, overworked, stressed out, feel like you're running in 1000 different directions, you should not be solving the same problem multiple times. That is called insanity. And you need to systematize the solution. Okay. This means getting new clients, it means getting new employees. It means onboarding, training. It means confirmations. It means charging it means everything in your business. Now I know because I used to be one of these people that think that if you systematize something, then all of a sudden you take away that personnel the personality, or you now don't have control. Yeah, it's good that you don't have control over it like solve it. Once and for all, and move on to other things, okay? And there are many ways that you can systematize things where you don't actually give up that personality or that personal touch. So we're gonna, we're gonna really get into it today.